Executive Assistant (To Head of School)

Executive Assistant

Location: Los Angeles, CA (Bel-Air) - Onsite

Salary: 90k-100k DOE

Position Overview

We are a school for gifted children and are looking for an Executive Assistant to join our team! We have a wonderful work / life balance as we have 5-6 weeks off per year in addition to our 3 weeks of PTO! We are seeking an Executive Assistant who will play a crucial role in supporting the Head of School / Board Liaison by managing schedules, coordinating meetings, and handling various administrative tasks to ensure smooth operations. The ideal candidate will be proactive, highly organized, and capable of maintaining confidentiality while providing exceptional support in an educational setting.

Key Responsibilities

• Manage executives' schedules and appointments efficiently
• Coordinate and facilitate meetings, including preparing agendas and taking minutes
• Make travel arrangements including flights, accommodations, and transportation
• Communicate effectively with internal and external stakeholders
• Plan and organize events, conferences, and other engagements
• Oversee office management tasks ensuring a productive work environment
• Utilize time management skills to prioritize tasks and projects
• Prepare and manage documents, reports, and presentations using Microsoft Office Suite
• Maintain confidentiality of sensitive information and documents
• Provide exceptional interpersonal support to executives and team members
• Solve problems and provide solutions in a proactive manner
• Assist with executive-level tasks and projects as required

Qualifications

• BA/BS degree required; advanced coursework or certifications in administrative or educational support fields preferred
• 3+ yrs executive level admin experience (preferably in an educational setting)
• Strong meeting coordination and travel arrangement skills
• Exceptional communication skills, both verbal and written
• Experience in event planning and management
• Proficient in office management and administrative processes
• Excellent time management and organizational skills
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Ability to prepare and manage professional documents
• Strong understanding of confidentiality management
• Excellent interpersonal skills to interact with diverse stakeholders

Benefits

Medical, Dental, Vision (zero to low premium contributions)

Paid holidays (e.g., Thanksgiving week, Winter and Spring breaks) plus vacation 

403(b) Retirement Plan with a 5% match and immediate vesting

Flexible tuition eligibility if applicable

Professional development support including opportunities for growth

Employee affinity groups

Community and connection with staff/administration

Generous benefits package, pet insurance, Lifelock credit monitoring, and FSA accounts 

For this position you must be currently authorized to work in the United States. We do not sponsor for this position.